Privacy Policy
This Privacy Policy explains how Holmes Conservation and Beagle Club (“we,” “our,” or “us”) collects, uses, and protects the personal information of visitors and users of our website. By accessing or using our website, you agree to the terms described in this Privacy Policy.
1. Information We Collect
We may collect the following types of information:
- Personal Information: such as your name, email address, phone number, or mailing address, when you voluntarily provide it to us through forms, registrations, donations, or direct communication.
- Non-Personal Information: such as browser type, IP address, device information, pages visited, and usage data, collected automatically through cookies or analytics tools.
2. How We Use Information
We use the information we collect for purposes including, but not limited to:
- Processing donations, registrations, or volunteer applications
- Responding to inquiries and providing requested information
- Sending newsletters, updates, and event information (if you have opted in)
- Improving website functionality, user experience, and security
- Complying with legal obligations or protecting our legal rights
3. Cookies and Tracking Technologies
Our website may use cookies and similar technologies to enhance user experience, monitor site usage, and gather analytics. You can adjust your browser settings to refuse cookies; however, doing so may limit certain features of the website.
4. Sharing of Information
We do not sell, rent, or trade personal information. We may share your data only in the following cases:
- With trusted service providers who perform functions on our behalf (e.g., payment processors, email services)
- When required by law, regulation, or legal process
- To protect the safety, rights, or property of our organization, users, or the public
5. Data Security
We implement reasonable security measures to protect your personal information from unauthorized access, alteration, disclosure, or destruction. However, no method of transmission over the Internet or method of electronic storage is 100% secure, and we cannot guarantee absolute security.
6. Third-Party Links
Our website may contain links to third-party websites. We are not responsible for the privacy practices, content, or policies of external sites. We encourage you to review the privacy policies of any third-party websites you visit.
7. Children’s Privacy
Our website is not directed toward children under the age of 13. We do not knowingly collect personal information from children. If we discover that we have inadvertently collected information from a child under 13, we will take steps to delete it promptly.
8. Your Rights
Depending on your location, you may have certain rights regarding your personal information, including the right to access, update, or delete the information we hold about you. You may also have the right to opt out of certain communications. To exercise your rights, please contact us using the details below.
9. Changes to This Policy
We may update this Privacy Policy from time to time to reflect changes in our practices, legal requirements, or operations. Any updates will be posted on this page with a revised “Last Updated” date. Continued use of our website after changes are posted constitutes acceptance of the updated policy.
10. Contact Information
If you have any questions or concerns regarding this Privacy Policy, please contact us at:
- Mailing Address: PO BOX 128, Holmesville, OH 44633
- Email: info@hcbc.help
Last Updated: September 2025mments form, and also the visitor’s IP address and browser user agent string to help spam detection.
An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.
Media
Suggested text: If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
Cookies
Suggested text: If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
Embedded content from other websites
Suggested text: Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.
Who we share your data with
Suggested text: If you request a password reset, your IP address will be included in the reset email.
How long we retain your data
Suggested text: If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.
For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
What rights you have over your data
Suggested text: If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
Where your data is sent
Suggested text: Visitor comments may be checked through an automated spam detection service.